Compile a list ahead of time to ensure the perfect wedding takes place.
A wedding director's job is to remove stress from the bride and groom on their special day, and a checklist is a crucial tool for coordinating the event. According to The Knot, This person will manage any last-minute emergencies that come up on your wedding day...giving you the freedom to relax and really enjoy yourselves.
Musical Arrangements
The director will assume responsibility for ensuring that the band or music booked for the reception is in place and ready to go ahead of time. Any other musical accompaniment during the wedding ceremony itself will also be categorized into the music section of the list to be checked off ahead of time.
Ceremony Officiant/Pastor
The officiant or pastor who will be performing the vow exchange needs to be informed of where to stay during the original set up of the wedding party. The director will also be sure the proper marriage documents have been brought to the venue to be signed immediately after the wedding.
Flowers
The coordinator will be in contact with the florist to ensure the flowers arrive at the correct time and are ready for the bride and her bridesmaids to carry before the ceremony is to begin.
Catering
The coordinator will check with the catering company to go over the most recent head count, and notify it of the rules of the venue. Special request items for vegetarian or diabetic guests will also be checked so everything runs smoothly.
Photographer
Photographers often charge by the hour for special events and weddings. It's important for the wedding director to know exactly what time the photographer plans on arriving and departing. The photographer will also be reminded of any special requests for specific photo opportunities the bride and groom wish to capture.
Wedding Cake
The delivery and setup of the cake will take place before the reception. The director will double-check to make sure the cake matches the order. All cake cutting tools will also be placed where they are needed for timely access during the reception.
Paper/Favors
All programs and place cards will be set out and properly organized in plenty of time for the wedding to take place. Any favors for guests will be positioned with the name cards at each place seating. Materials for the groomsmen to decorate the departure vehicle will be taken care of as well.
Venue Cleaning
All venues have differing policies on cleanup after an event is over. For some churches and venues, the cost of cleanup is factored into the fees for the event. The director will make sure that everything has been addressed and taken care of after the reception has taken place.
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